Being a virtual assistant means juggling a lot — emails, content, updates, research, and more.
These ChatGPT prompts are here to make it easier.
Use them to save time, stay organized, and show up like a pro. Less stress. More done.
10 ChatGPT Prompts For Virtual Assistants
1. Prompts to Write Emails Faster
#CONTEXT:
You need to send emails for clients or reply to messages quickly — without sounding sloppy or rushed.
#GOAL:
Write a clear, professional email in less time.
#RESPONSE GUIDELINES:
• Draft an email about: [insert topic or purpose]
• For [insert type of recipient: client, customer, team]
• Keep the tone [insert tone: friendly, formal, casual]
• Make it clear, polite, and easy to read
• Add a subject line if needed
#OUTPUT:
A ready-to-send email draft that sounds professional.
Perfect — here’s the full set of 10 ChatGPT Prompts for Virtual Assistants, all in your clean, simple format.2. Prompts to Manage Social Media
#CONTEXT:
You need to send emails for clients or reply to messages quickly — without sounding sloppy or rushed.
#GOAL:
Write a clear, professional email in less time.
#RESPONSE GUIDELINES:
• Draft an email about: [insert topic or purpose]
• For [insert type of recipient: client, customer, team]
• Keep the tone [insert tone: friendly, formal, casual]
• Make it clear, polite, and easy to read
• Add a subject line if needed
#OUTPUT:
A ready-to-send email draft that sounds professional.
Perfect — here’s the full set of 10 ChatGPT Prompts for Virtual Assistants, all in your clean, simple format.ChatGPT Output:
3. Prompts to Organize Client Tasks
#CONTEXT:
You need to send emails for clients or reply to messages quickly — without sounding sloppy or rushed.
#GOAL:
Write a clear, professional email in less time.
#RESPONSE GUIDELINES:
• Draft an email about: [insert topic or purpose]
• For [insert type of recipient: client, customer, team]
• Keep the tone [insert tone: friendly, formal, casual]
• Make it clear, polite, and easy to read
• Add a subject line if needed
#OUTPUT:
A ready-to-send email draft that sounds professional.
Perfect — here’s the full set of 10 ChatGPT Prompts for Virtual Assistants, all in your clean, simple format.4. Prompts to Create Reports or Summaries
#CONTEXT:
You need to send emails for clients or reply to messages quickly — without sounding sloppy or rushed.
#GOAL:
Write a clear, professional email in less time.
#RESPONSE GUIDELINES:
• Draft an email about: [insert topic or purpose]
• For [insert type of recipient: client, customer, team]
• Keep the tone [insert tone: friendly, formal, casual]
• Make it clear, polite, and easy to read
• Add a subject line if needed
#OUTPUT:
A ready-to-send email draft that sounds professional.
Perfect — here’s the full set of 10 ChatGPT Prompts for Virtual Assistants, all in your clean, simple format.ChatGPT Output:
5. Prompts to Handle Customer Service Messages
#CONTEXT:
You need to send emails for clients or reply to messages quickly — without sounding sloppy or rushed.
#GOAL:
Write a clear, professional email in less time.
#RESPONSE GUIDELINES:
• Draft an email about: [insert topic or purpose]
• For [insert type of recipient: client, customer, team]
• Keep the tone [insert tone: friendly, formal, casual]
• Make it clear, polite, and easy to read
• Add a subject line if needed
#OUTPUT:
A ready-to-send email draft that sounds professional.
Perfect — here’s the full set of 10 ChatGPT Prompts for Virtual Assistants, all in your clean, simple format.6. Prompts to Research Topics Quickly
#CONTEXT:
You need to send emails for clients or reply to messages quickly — without sounding sloppy or rushed.
#GOAL:
Write a clear, professional email in less time.
#RESPONSE GUIDELINES:
• Draft an email about: [insert topic or purpose]
• For [insert type of recipient: client, customer, team]
• Keep the tone [insert tone: friendly, formal, casual]
• Make it clear, polite, and easy to read
• Add a subject line if needed
#OUTPUT:
A ready-to-send email draft that sounds professional.
Perfect — here’s the full set of 10 ChatGPT Prompts for Virtual Assistants, all in your clean, simple format.7. Prompts to Brainstorm Ideas
#CONTEXT:
You need to send emails for clients or reply to messages quickly — without sounding sloppy or rushed.
#GOAL:
Write a clear, professional email in less time.
#RESPONSE GUIDELINES:
• Draft an email about: [insert topic or purpose]
• For [insert type of recipient: client, customer, team]
• Keep the tone [insert tone: friendly, formal, casual]
• Make it clear, polite, and easy to read
• Add a subject line if needed
#OUTPUT:
A ready-to-send email draft that sounds professional.
Perfect — here’s the full set of 10 ChatGPT Prompts for Virtual Assistants, all in your clean, simple format.ChatGPT Output:
8. Prompts to Manage Time and Priorities
#CONTEXT:
You need to send emails for clients or reply to messages quickly — without sounding sloppy or rushed.
#GOAL:
Write a clear, professional email in less time.
#RESPONSE GUIDELINES:
• Draft an email about: [insert topic or purpose]
• For [insert type of recipient: client, customer, team]
• Keep the tone [insert tone: friendly, formal, casual]
• Make it clear, polite, and easy to read
• Add a subject line if needed
#OUTPUT:
A ready-to-send email draft that sounds professional.
Perfect — here’s the full set of 10 ChatGPT Prompts for Virtual Assistants, all in your clean, simple format.9. Prompts to Communicate with Clients Professionally
#CONTEXT:
You need to send emails for clients or reply to messages quickly — without sounding sloppy or rushed.
#GOAL:
Write a clear, professional email in less time.
#RESPONSE GUIDELINES:
• Draft an email about: [insert topic or purpose]
• For [insert type of recipient: client, customer, team]
• Keep the tone [insert tone: friendly, formal, casual]
• Make it clear, polite, and easy to read
• Add a subject line if needed
#OUTPUT:
A ready-to-send email draft that sounds professional.
Perfect — here’s the full set of 10 ChatGPT Prompts for Virtual Assistants, all in your clean, simple format.10. Prompts to Build Templates and Reusable Docs
#CONTEXT:
You keep repeating similar tasks — emails, replies, reports — and want templates to save time.
#GOAL:
Create a reusable doc or message you can copy and update later.
#RESPONSE GUIDELINES:
• Build a template for [insert task: email, report, DM, etc.]
• Include space for [insert type of info: names, dates, links]
• Make it look clean and easy to edit
• Keep it short and effective
• Add a reminder to update key sections
#OUTPUT:
A plug-and-play template that saves you time every week.ChatGPT Output:
How to Use These Prompts Effectively
• Swap the placeholders
Update things like [insert topic], [insert tone], or [insert platform] to match your exact task.
• Keep your requests simple
ChatGPT works best with one clear goal at a time.
• Use these daily
Plan your day, answer messages, create content — make prompts part of your routine.
• Save your favorites
If a prompt works well, save it. Reuse and tweak it as your go-to tool.
• Reply back
Ask follow-ups like “make it shorter,” “add emojis,” or “change the tone” to fine-tune results.
Wrap-Up: 10 ChatGPT Prompts For Virtual Assistants
Virtual assistants do it all — but you don’t have to do it alone.
These ChatGPT prompts help you work smarter, get more done, and show up like a pro.
Try a few today and see how much time (and stress) they save.