First impressions matter.
A smooth onboarding process helps new hires feel confident, welcomed, and ready to contribute.
But building a great onboarding system takes time—emails, checklists, guides, training steps… it adds up fast.
These 10 practical prompts help you create emails, documents, schedules, and more—saving you time while improving the experience for every new employee.
Simple. Customizable. Action-driven.
Let’s get started.
1. Draft a Welcome Email for New Employees
#CONTEXT:
You want to send a warm, professional welcome email to a new hire before their first day.
#GOAL:
Create an email that welcomes the new hire and sets a positive tone.
#RESPONSE GUIDELINES:
Greet the new hire by name.
Share the start date, arrival time, and who to ask for.
Use a [insert tone] voice (e.g., friendly, upbeat, formal).
Mention the team’s excitement to meet them.
Add a short note about what to expect on day one.
#OUTPUT:
A ready-to-send welcome email for new hires.ChatGPT Output
2. Create an Onboarding Checklist for HR or Managers
#CONTEXT:
You need a checklist to help HR or team leads onboard new hires consistently.
#GOAL:
Generate a list of steps HR/managers should complete during onboarding.
#RESPONSE GUIDELINES:
Include steps before, during, and after day one.
Use action items like “Set up work email,” “Assign a mentor,” etc.
Keep the tone [insert tone] and professional.
Include checkboxes or bullet format.
Tailor for [insert company/industry].
#OUTPUT:
An HR onboarding checklist in bullet or checkbox format.3. Write a First-Day Agenda for New Hires
#CONTEXT:
You want to give new hires a clear agenda for their first day so they feel confident and prepared.
#GOAL:
Create a simple schedule covering introductions, setup, and training.
#RESPONSE GUIDELINES:
Use time blocks (e.g., 9:00 AM – 10:00 AM).
Include welcome, IT setup, orientation, lunch, team meetings.
Keep it short and practical.
Use a [insert tone] tone.
Customize for [insert job role or department].
#OUTPUT:
A first-day onboarding agenda for new employees.ChatGPT Output
4. Generate a 30-60-90 Day Plan Template
#CONTEXT:
You want to help new hires stay on track with clear goals over their first 90 days.
#GOAL:
Build a 30-60-90 day onboarding plan template.
#RESPONSE GUIDELINES:
Break into 3 sections: Days 1–30, 31–60, 61–90.
Add goals, tasks, and learning objectives.
Use a [insert tone] voice.
Make it easy to adapt to [insert department or role].
Include space for manager feedback.
#OUTPUT:
A customizable 30-60-90 day plan.5. Explain Company Culture in a Friendly Message
#CONTEXT:
You want to help new hires understand your company’s values and team culture early on.
#GOAL:
Write a short message or paragraph that introduces company culture.
#RESPONSE GUIDELINES:
Mention core values and behaviors.
Highlight team rituals or traditions.
Use a [insert tone] that matches your culture.
Keep it under 150 words.
Make it warm, not corporate.
#OUTPUT:
A short, friendly note on company culture.ChatGPT Output
6. Create an FAQ Document for New Hires
#CONTEXT:
You want to answer common questions new employees ask during onboarding.
#GOAL:
Build a short FAQ document to reduce confusion and support self-guided onboarding.
#RESPONSE GUIDELINES:
Include 5–10 questions and short answers.
Topics: office hours, tools, policies, IT support, communication channels.
Use a [insert tone] voice.
Organize in Q&A format.
Adapt for [insert company size or industry].
#OUTPUT:
A basic New Hire FAQ document.7. Write an Email Introducing the New Hire to the Team
#CONTEXT:
You want to introduce a new team member to the rest of the company or department.
#GOAL:
Draft a short intro email that highlights the new hire’s background and role.
#RESPONSE GUIDELINES:
Greet the team and share the new hire’s name and title.
Include 2–3 details about their past experience or interests.
Add a warm welcome message.
Keep tone [insert tone] and friendly.
Optionally include their start date and who they’ll report to.
#OUTPUT:
An internal email introducing a new team member.ChatGPT Output
8. Build a New Hire Portal Outline
#CONTEXT:
You want to build an onboarding portal or webpage and need to outline what it should include.
#GOAL:
Generate a clear list of content and sections for a new hire portal.
#RESPONSE GUIDELINES:
List sections like “Start Here,” “Meet the Team,” “Tools & Access,” “HR Policies,” etc.
Use a [insert tone] layout.
Keep it clean and easy to navigate.
Suggest 5–7 content blocks.
Tailor for [insert company size/type].
#OUTPUT:
A content outline for a new hire onboarding portal.9. Write a Manager’s Onboarding Guide
#CONTEXT:
You want to support team leads with a guide on how to onboard new employees effectively.
#GOAL:
Create a short guide for managers with tips and action steps.
#RESPONSE GUIDELINES:
Include goals for week 1, month 1, and beyond.
Add coaching tips, check-in suggestions, and common pitfalls.
Use a [insert tone] voice.
Make it clear and practical.
Format in bullet points or sections.
#OUTPUT:
A practical onboarding guide for people managers.ChatGPT Output
10. Create a Feedback Form for New Hires
ChatGPT AI Prompt:
#CONTEXT:
You want to collect feedback from new hires about their onboarding experience.
#GOAL:
Draft a simple form with questions about onboarding effectiveness.
#RESPONSE GUIDELINES:
Include 5–7 questions (open-ended and rating scale).
Ask about communication, clarity, tools, and overall experience.
Use a [insert tone] that encourages honest feedback.
Keep it anonymous if needed.
Format for Google Forms or print.
#OUTPUT:
A short employee onboarding feedback form.How to Use These Prompts Effectively
Customize the tone and details for your company and role. Every prompt includes placeholders—use them.
Keep the experience human. Let ChatGPT assist, but make sure the final message feels real and warm.
Reuse and improve. Save the best outputs as templates for future hires.
Ask follow-up questions. ChatGPT can revise or expand any prompt to fit evolving needs.
Pair with real support. AI makes it easier, but nothing replaces personal connection and check-ins.
Wrap-up
Great onboarding builds great teams.
With these ChatGPT prompts, you’ll save time while making new hires feel supported, informed, and ready to succeed.
Whether you’re starting from scratch or improving your process, use these as building blocks.
Start with one. Test it. Improve it.
The faster you onboard, the faster they shine.